Progress to date/actions taken:

• July 2024 – The Board submitted on the Council’s Long Term Plan 2024-34 requesting additional funding to support Civil Defence Emergency Management for upgrading communication options in Te Pātaka o Rākaihautū Banks Peninsula remote communities. The Council Long Term Plan 2024-34 has allocated $2.459million towards improving Civic Defence Emergency Management services for the city and Banks Peninsula.

Measures of Success

Resilience plans are completed for at least four settlements across Banks Peninsula with others underway.

Progress to date/actions taken

13 February 2023

• The Board agreed to seek staff advice on the Council’s proposal to repair the main Rāpaki water pipe to prevent leaking and to query whether the fibre cable can be repositioned to mitigate damage

8 May 2023

• Approve a temporary water reservoir to be located and constructed within that part of the reserve identified in the report on the meeting agenda to enable the upgrade of the Akaroa water supply.

30 June 2023

• Lyttelton – Project Lyttelton (PL), Council staff (CDEM and Community Governance Staff) have had exploratory conversations regarding development of a local plan. PL addressed the Board at a community Forum early 2023, provided an overview for the Lyttelton Harbour Network (May); has undertaken a review of current extant documents; and had discussions with community stakeholders; with a meeting bringing parties together scheduled for 6 July 2023.
• Akaroa – Planning meetings (a handful of community members, Council Staff, a Board member) for an Akaroa and Bays response have taken place in June 2023. A public meeting is scheduled for 12 August.

August 2023

• Emergency Hubs Collective meeting held in Lyttelton bringing together interested parties from across the Peninsula. Coordinated by Project Lyttelton it was attended by representatives from Akaroa, Diamond Harbour, Governors Bay, Cass Bay and Lyttelton.

September 2023

• Camp Bay to Governors Bay Community Emergency Resilience Plan and Community Response Hub inaugural meeting held involving representatives from all residents and community associations in the area.
• Little River - A Community Resilience Planning meeting was held on September 26 in Little River with the aim of developing a Community Emergency Management Plan and setting up a Community Emergency Hub.

October 2023

• Training by CDEM staff for Lyttelton locals who would help staff the Lyttelton Emergency Hub.

6 November 2023

• Approves a grant of $20,000 from its Better-Off Fund to the Banks Peninsula Community Governance Team for Flood Mitigation – Scoping.

12 February 2024

• The Board approves a grant of $4,000 from its 2023/2024 Discretionary Response Fund to Te Ahu Pātiki Charitable Trust towards the Fire Risk Analysis Report.

February 2024

• Facilitated request from Lyttelton Emergency Hub to meet with the Community Board to provide an update on progress by connecting them with Community Board Adviser.
• Whakaraupō Emergency Hubs Network met on 14th February at Rāpaki Marae. Discussion included: Communications in an emergency, interest in developing an Emergency App, updates from each of the Hubs/settlements, low flammability planting.
• Lyttelton Emergency Hub (LEH) updated their local elected member (Cathy Lum-Webb) about the planning work they have undertaken, including meetings held with most local emergency service providers, as well as CCC CDEM Team, LPC and ECAN. They now have a group of 10 volunteers signed up and are doing training to be able to staff the Hub. They have staged a preliminary practice exercise, coordinated by CDEM, and have submitted the Operational Plan for LEH to CDEM for inclusion in the Canterbury wide Hubs database. The Recreation Centre has been confirmed as the primary “pop-up” space for the LEH, supported by both 40 Winchester Street, and the primary school as needed. LEH have met with other local Emergency Hub providers (Cashmere and Sumner) and included them in the Whakaraupō Emergency Hubs collective, which has now met 4 or 5 times. Identified what is needed in an emergency kit and progressing that. Considering how to help each other if one Whakaraupo Hub becomes non-operational during an emergency.
  

11 March 2024

• The Board heard a public forum from the Lyttelton Energy Transition Society - Banks Peninsula

21 March 2024

• First of a series of Community Conversations around emergencies and being prepared for them, organised by Lyttelton Emergency Hub, on “Earthquakes and the Alpine Fault”.

April 2024

• Meeting held between Council Staff, a Board Member, CDEM and Key Response Plan leaders for Akaroa and the Bays to revisit roles of each party in plan development and discuss planning challenges.

23 April 2024

• Lyttelton Emergency Hub coordinated Community Conversation held on the topic of Wildfires.

6 May 2024

• The Board approves a grant of $1,200 from its 2023/24 Discretionary Response Fund to Lyttelton Transition Energy Society Inc. towards establishment costs and community energy workshops.

16 May 2024

• Lyttelton Emergency Hub coordinated Community Conversation held on the topic of Emergency management and personal preparation

10 June 2024

• The Board heard a public forum from the Lyttelton Community Response Hub, who the Board supported with funding for 'Be Prepared' flyers.

13 June 2024

• Lyttelton Emergency Hub coordinated Community Conversation held on the topic of Tsunami.

25 June 2024

• Lyttelton Emergency Hub coordinated Community Conversation held on the topic of Flooding and adverse weather events.

June 2024

• Lyttelton Emergency Hub delivered Emergency preparedness fliers (funded by the Community Board) to every home in Lyttelton, Corsair Bay and Cass Bay.
• Birdlings Flat Community Response Plan completed, Community Hub established and equipment purchased. Public meeting with FENZ and community CPR and Defibrillator training completed.

August 2024

• Okuti Valley Community Response Plan completed.
• The Board granted $6,000 from its Strengthening Communities Fund to the Lyttelton Emergency Hub for Coordinators Wages.
• Akaroa and the bays draft resilience plan completed after collaboration with Civil Defence, CCC, FENZ, Police, Fulton Hogan, GSL, Orion, Akaroa businesses.

9 September 2024

• The Board approved $636 Discretionary Response funding to Cass Bay Residents Association towards the Cass Bay Emergency Hub Mobile Emergency Kit.

23 September 2024

• Held a public information session from Fire and Emergency New Zealand presenting information about Fire Seasons, impact of wildfires on the land and properties and how community groups can assist with readiness and prevention.

11 November 2024

• Granted $1,909 from its 2024/25 Discretionary Response Fund to Little River Wairewa Community Trust towards an AED for central Little River.
• Granted $2,000 from its 2024/25 Discretionary Response Fund to the Little Rivers Farmers Market toward an inverter generator which will be located centrally and can be utilised by the community during emergencies.
• Received an update from the Akaroa & Bays Emergency Response Team on the progress of their planning.
• Requested staff advice on how the Board could assist communities to obtaining funding for the replacement of Automatic External Defibrillator (AED) pads and recommend that communities who have Automatic External Defibrillators (AEDs) to register them on the AED Locations app.

9 December 2024

• Received a public forum presentation from the Lyttelton Energy Transition Society about their Community Energy Activator Programme.
• Granted $4,100 from the Discretionary Response fund to Okuti Valley Recreation and Sports Club Inc. towards the establishment of a community emergency hub in Okuti Valley.

Measures of success

Local groups and organisations involved in ecological initiatives are supported through grants and other mechanisms as appropriate.

Progress to date / actions taken

12 December 2022

• 15 Reserve Committees re-established by the new Board for the triennium. New Terms of Reference developed.
• Reserve Committee elections undertaken. Resulting committees supported by elected member liaison, and staff input (Board liaison, Parks, Community Governance, Activities and Events, Legal, Licensing)

10 June 2024

• The Board heard a Public Forum from Lyttelton Community Reserves Conservation Award Team presenting a report they commissioned about the botanicals of Whakaraupō.

Ongoing

• Board members have encouraged and kept the biodiversity groups and resident's associations informed about various funding opportunities and facilitated them to acquire funding.

Progress to date / actions taken

8 May 2023

• Approve the removal of up to 18 trees within L’aube Hill Reserve to enable the construction of water supply tanks within the water treatment plant (intended to have number of trees doubled and replanted)

11 December 2023

• Accepts and supports the Garden of Tane Reserve Committee Triennial Plan.

6 May 2024

• Accepts and supports the Awa-iti Reserve Committee Triennial Plan.

10 June 2024

• Accepts and supports the Lyttelton Reserves Committee Urumau Reserve Triennial Plan, understanding that a second plan specifically for Whakaraupō Reserve will be forthcoming.

July 2024

• The Board submitted on the Council’s Long Term Plan 2024-34 with the concern that there appears to be nil funding for the Board’s Reserve Committees. The Board has been advised that $256,000 for funding of 15 Reserve Committees through to 2025/26, with the possibility of substituting budget from the Port Hills and Banks Peninsula New Development programme to extend it further.
• The Board submitted on the Council’s Long Term Plan 2024-34 requesting the completion of Te Pātaka o Rākaihautū Banks Peninsula Reserves Management Plan. The Board has been advised that over the new ten years the Council are committed to complete Te Pātaka o Rākaihautū Banks Peninsula Reserves Management Plan.

12 August 2024

• Accepted and supports the Diamond Harbour Reserve Committee Triennial Plan and endorses the Reserve Schedule.
• Heard a deputation from a community member in respect to the Diamond Harbour Reserve Schedule, in particular the aspirational list of land it wants to co-manage in the future.
• Accepted and supports the Le Bons Bay Reserve Committee Triennial Plan and endorses the Reserve Schedule.

7 October 2024

• Accepts and supports the Stanley Park Reserve Committee Triennial Plan and endorses the Reserve Schedule.

11 November 2024

• Accepted the Duvauchelle Reserve Committee Triennial Plan and endorsed the Reserve Schedule.
• Accepted the Pigeon Bay Reserve Committee Triennial Plan and endorsed the Reserve Schedule.

Ongoing:

• Board members have encouraged and been lobbying for planting of natives through projects boards they engage with.
• Council staff in collaboration with Reserve Committees support native plantings in Reserves with fire resistant planting in high fire risk areas.

Measures of success

Landowners are supported in their efforts to fence off land for natural regeneration of forest with assistance as requested.

Progress to date / actions taken

Nothing to report

Measures of success

Adaptation plans will be developed, with community involvement, for the most at-risk communities in the Whakaraupo/Port Levy area to help prepare for the effects of coastal hazards on our communities, infrastructure and environment. These adaptation plans will not include anything that contributes negatively to climate change.

Progress to date / actions taken

April 2023

• The Board advocated in its 2022/23 Annual Plan submission to Council for Akaroa and the Eastern Bays to be included earlier in the Coastal Hazards Adaptation Planning Programme.

October 2023

• The Coastal Panel has developed adaptation options for each of the 6 priority areas and each asset within that area (e.g. Allandale as a whole, the Allandale Hall, the main road, the reserve, the landfill and the foreshore track).The current engagement, which opened on 13th October for 6 weeks, is to test these different pathways for the area as a whole and for individual Council-owned assets within the area. There are no costings associated with different pathways at this stage, no triggers for when you might move from one option to another identified yet and no timeframes around any of this at the moment. Feedback from the engagement will guide staff what to work up further and investigate. The team have been out to the Governors Bay Fete and the Orton Bradley Spring Fair. They will also do webinars on each of the priority areas.

22 July 2024

• The Board held a public information session providing an update on the development of the draft Adaptation Plan for Whakaraupō Lyttelton and Koukourarata Port Levy.

July 2024

• The Board submitted on the Council’s Long Term Plan 2024-34 agreeing to bring forward climate change adaptation proposal/projects. The Council Long Term Plan 2024-34 has brought forward $1.8million in operational funding to accelerate the Coastal Adaptation Planning programme, boost community preparedness and set up a Climate Resilience Fund.

Measures of success

FENZ and CCC work together to identify fire risk and develop mitigation strategies for at least three areas of concern on Banks Peninsula.

Progress to date / actions taken

October 2023

• The Camp Bay to Governors Bay Community Emergency Resilience Plan and Community Response Hub group meeting had “Fire Readiness plans” as it’s focus. A meeting with FENZ has been organised in Diamond Harbour on November 2nd. To provide communities with the information needed to develop a plan for their area.
• A group from Lyttelton concerned about fire risk are attending the Community Board meeting on 6th November to present their concerns.

6 November 2023

• Board agreed to refer matters raised by a local Lyttelton residents public forum on flooding and fire risk outside of his property.

In General

• FENZ have been collaborating with all community resilience groups to assist with their resilience planning.
• Elected member facilitated Akaroa Volunteer Fire Brigade and Banks Peninsula Bridges to make submissions to LTP to improve cumulative fire resilience of Akaroa and the bays in particular and Banks Peninsula in general.
• Elected member lobbied at Council level to extend the smart fire detectors to Akaroa and the Bays. Fieldwork was completed in July 2024. These fire/smoke detectors were very effective during recent Port-Hills fire in Feb 2024.

Measures of success

New procurement opportunities have included the opportunity for local contractors to bid.

Progress to date / actions taken

September 2023

• Repairs and maintenance work has been approved in Le Bons Bay and Okuti Valley community facilities utilising local tradespeople.

July 2024

• The Board held a public information session where Park Maintenance introduced the Parks In-house Maintenance Mobilisation team that was formed to reduce the use of contractors and improve the quality of parks maintenance.
• The Board submitted on the Council’s Long Term Plan 2024-34 requesting that local contractors be contracted for repairs and maintenance and capital programme works within Te Pātaka o Rākaihautū Banks Peninsula. The Board have been advised where possible, using local contractors for things like building maintenance, mowing and planting, track work and plant and animal pest work. For larger high-cost development work such as wharves or landscaping, Council inviting local contractors to apply alongside others via a tender process.

Measures of success

Solar panels are installed on suitable Council owned properties.

Progress to date / actions taken

Nothing to report